The General Data Protection Regulation (GDPR) has become an integral part of every business operating in the UK, including the construction sector. This regulation, which came into effect on May 25, 2018 under EU law and has now been incorporated into UK law, has considerably changed how businesses handle personal data. In this guide, we will delve into understanding GDPR in construction, its impact, and how construction companies can ensure compliance.‍

In this article we delve into GDPR and what it means for UK construction firms. Read to the end to find out how Lynx can help your company secure personal data in a GDPR compliant manner, saving your business time and money. 

## Decoding GDPR

GDPR is a stringent set of rules designed to protect personal data privacy. It aims to give individuals control over their personal data while simplifying the regulatory environment for international businesses. It’s important to note that GDPR also applies to any business, regardless of its location, handling the data of UK citizens.

The key principles of GDPR include lawfulness, fairness, transparency, data minimization, accuracy, integrity, confidentiality, and accountability. Each principle plays a crucial role in ensuring the secure and lawful processing of personal data.

Even following Brexit, UK companies need to comply with the GDPR as it has been integrated into the UK’s domestic law through the Data Protection Act 2018. This means that the GDPR’s principles still hold for UK businesses.

GDPR’s Relevance to the Construction Sector

The construction sector, like many others, handles large amounts of personal data related to clients, suppliers, employees, and more. This data can range from contact details to financial information, making GDPR’s relevance in construction undeniable.

Construction companies use personal data for various purposes, such as communication, contract execution, financial transactions, and more. Therefore, adhering to GDPR is not only a legal obligation but also a way to build trust with clients, suppliers, and employees.

Compliance with GDPR: Steps for Construction Companies

To ensure compliance with GDPR, construction companies should first conduct a data audit. This involves mapping the journey of personal data within the company – from the point of entry to storage, processing, and final deletion. This audit can help identify vulnerabilities and areas that need improvement to meet GDPR requirements.

Next, construction companies should review their privacy policies and consent mechanisms. The language used should be clear, and consent should be a positive action, meaning there should be no pre-ticked boxes.

Employee training is another essential step. Employees should be aware of the importance of data protection and the new GDPR requirements.

Finally, companies should have a plan in place to handle requests related to data portability, amendment, and erasure. Larger companies should consider appointing a Data Protection Officer (DPO), responsible for handling these requests. 

How Does Lynx Help With GDPR Compliance? 

From the first point of contact with a prospective customer, Lynx allows you to record details on a ‘Lead’ record in a compliant manner. It also has the features needed to record the source of consent for marketing directly to prospects so that if you are required to show evidence of compliance and consent, you are able to do so.

Lynx also has the facilities to implement a policy of automatic removal of prospective customer information after a certain period of time, meaning that you won’t be caught holding personal data which you should no longer reasonably have.

Consequences of Non-compliance

Non-compliance with the GDPR can lead to hefty fines. For serious violations, fines can reach up to 4% of the company’s global turnover or €20 million, whichever is higher. Lesser violations can attract fines up to 2% of the annual worldwide turnover or €10 million. Other than financial penalties, non-compliance can also damage a company’s reputation.

Wrapping Up

Understanding and complying with GDPR in construction is crucial for construction companies operating in the EU or dealing with EU citizens’ data. While it might seem complex, proper planning, employee training, and adherence to the GDPR principles can help companies navigate this regulation effectively. Ensuring GDPR compliance not only helps avoid legal penalties but also builds trust among clients, suppliers, and employees, contributing to a healthier and more secure business environment.

FAQs on GDPR